Agenda Board of Trustees Meeting 09 May 2025

OPEN MEETING 11.00 – 1.00

ITEM

PURPOSE

Section 1: General matters

1.1 Chair’s welcome, opening remarks and apologies

1.2 Declaration of interests relevant to the agenda

Minutes of meeting held 7 March 2025 – discuss issues that arise that are not on the agenda

FOR APPROVAL

Section 2:

2.1 Chief Executive Report (enc.) (RLlM)

FOR INFORMATION

Section 3: Strategic Issues

3.1 Update on Windows (enc.) (MB)

FOR APPROVAL

3.2 Board Work Programme 2025-2026 (enc.) (MB)

FOR APPROVAL

3.3 Committee Membership (enc.)

FOR APPROVAL

3.4 Operational Plan (RLlM) (ORR)

FOR INFORMATION

Section 4: Corporate Affairs

4.1 Financial Reports

4.1.1 Management Accounts March 2025 (enc.) (MB)

FOR APPROVAL

4.1.2 Update of Pension Scheme (MB)

FOR INFORMATION

4.2 Compliance and Risk

4.2.1 Corporate Risk Register (enc.) (MB)

FOR APPROVAL

4.2.2 RSM – Draft Annual Internal Audit Report 2024/25 (enc.) (MB)

FOR INFORMATION

4.2.3 Audit Wales– Challenges for the Culture Sector (enc.) (MB)

FOR INFORMATION

4.2.4 External Audit timetable 2024-2025 (enc.) (MB)

FOR INFORMATION

4.2.5 WHELF System Procurement (enc.) (ORR)

FOR APPROVAL

Section 5: Reports from Committees

(will be shared with the Trustees only until they have been approved at the next meeting of the appropriate committee)

5.1 ARAC Committee Minutes – 18 February 2025

FOR INFORMATION

5.2 Draft ARAC Committee Minutes – 15 April 2025

FOR INFORMATION

Section 6 : Any other matters

6.1 Update on Board appointments

FOR INFORMATION

END OF OPEN SESSION