Agenda Board of Trustees Meeting 11 July 2025

OPEN MEETING 11.00 – 1.15

ITEM

PURPOSE

Section 1: General matters

1.1 Chair’s welcome, opening remarks and apologies

1.2 Declaration of interests relevant to the agenda

1.3 Minutes of meeting held 9 May 2025 – discuss issues that arise that are not on the agenda

FOR APPROVAL

Section 2: Chief Executives Report

2.1 Chief Executives Report (enc.) (RLlM)

FOR INFORMATION

2.2 Presentation on the Library’s Website (Dafydd Tudur, Rhodri ap Dyfrig and Rhian James)

FOR INFORMATION

Section 3: Strategic Issues

3.1 Library Conservation Plan (separetely saved in Teams) (MB)

FOR APPROVAL

3.2 Operational Plan 2025-2026 and KPI’s (enc.) (RhLlM)

FOR APPROVAL

3.3 Welsh Language Standards Annual Report 2024-2025 (enc.) (MB)

FOR APPROVAL

3.4 Update Report on Cybersecurity (enc.) (MB)

FOR INFORMATION

3.5 UNESCO City of Literature Partnership Application – Memorandum of Understanding (enc.) (RhLlM)

FOR APPROVAL

3.6 Board Committee Calendar 2026 (enc.)

FOR APPROVAL

Section 4: Corporate Affairs

4.1 Financial Reports

4.1.1 Management Accounts May 2025 (enc.) (MB)

FOR APPROVAL

4.1.2 Draft Annual Accounts 2024-2025 including the Annual Report (enc.) (MB)

FOR INFORMATION

4.1.3 Update on Pension Scheme (MB)

FOR INFORMATION

4.1.4 Audit Enquiries Letter (enc.) (MB)

FOR APPROVAL

4.2 Compliance and Risk

4.2.1 Corporate Risk Register (enc.) (MB)

FOR APPROVAL

4.2.2 Audit, Risk and Assurance Annual Report (enc.) (MB)

FOR INFORMATION

4.2.3 NLW – CIPFA Review Recommendations (enc.) (MB)

FOR INFORMATION

Section 5: Reports from Committees (will be shared with the Trustees only until they have been approved at the next meeting of the appropriate committee)

5.1 Draft Minutes of Finance and Resources Committee – 10 June 2025

FOR INFORMATION

5.2 Draft Minutes Performance, Quality and Governance Committee – 24 June 2025

FOR INFORMATION

Section 6: Any other matters

6.1 Use of the Library Seal

FOR INFORMATION

END OF OPEN SESSION